Henryetta Golf Club, Inc.

Board Meeting Minutes – October 8, 2014

               The October regular Board meeting for 2014 was called to order at 4:30 pm by Secretary Gayle Machetta. Members present were Jim Crockett, Larry Hester, and Gayle Machetta, acknowledging that a quorum was not complete. Also present was Greens Campaign Chairman Donnie Smith, and Golf Coach Dutch Vandenborn. Bill Thompson and Beryl Davis were absent.

               Gayle presented the minutes for the previous meeting. On a motion by Jim, seconded by Larry, the minutes were then approved. Financials were presented and approved on a motion by Gayle and second by Larry. 

               As a report on membership, new applications were presented for Brandon Andrews as resident and for Jason Cunningham and Drew Cunningham as non-resident members under the new special classification. On a motion by Jim and second by Gayle, the applications were approved and will be forwarded to the accountant’s office for inclusion in the permanent record.

               Under Old Business, Greens Campaign Chairman Smith presented a report on the progress of the campaign. We have paid about $2,000 principal plus accrued interest on the note. There is approximately $3,000 still in the account with bills still coming in for sand and fertilizer. We still have two fund-raisers in process, the gun raffle and the ladies still have two more steak nite dinners and should be able to contribute a little over $2,000 from that project. It is hoped that we can pay down the debt on the greens by $5,000 - $7,500 total by November and may only need to carry over about $2,500 into the next budget year.

                Greens Chairman, Jimmy Cunningham was unable to attend the meeting but had sent word through Donnie that we will need to schedule a work day to pull out the tarps and see which ones should be used on which greens and how we will be able to secure them prior to the onset of winter weather. Otherwise, green maintenance is going well and on schedule.

                 Under New Business, Coach Vandenborn indicated the Mens’ Group has been challenged by the Wewoka Golf Club with a home and away series and charges a discounted $10 green fee plus rented cart and meal after when the event is hosted there. He requested reciprocity with our course for a Sunday afternoon match. On a motion by Gayle, seconded by Jim, the request was granted, and Dutch to coordinate with Kyle on the date and meal.

               Dutch also requested permission to submit application to OSSAA for the HHS tournaments for high school boys’ and girls’ and junior high tournaments for regionals next spring in late March or April. As a past practice, we have allowed visiting schools to play practice rounds on our course in advance of the events for a discounted greens fee. He requested that a $6 practice round fee be charged for students in advance of the tournaments if approved by OSSAA. The motion by Gayle and second by Jim was approved.

               There being further business, meeting adjourned at 5:05 pm.  

Respectfully submitted,

Gayle Machetta, Board Secretary

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