On behalf of the Board of Directors, we wish to express sincere appreciation for all the hard work being done by the small army of volunteers as we continually upgrade, enhance, and maintain our course.

Our Champion Bermuda Turf Greens are thriving in our hot Oklahoma summers.  The addition of more than 100 trees and several landscaped flowerbeds enhance the aesthetic appearance of the course.

Our membership is growing, and our youth programs are having tremendous success.

Social gatherings for Steak Nite Dinners, Game Day Watch Parties, and occasional reunions or family celebrations keep our Clubhouse busy. Why not check out the Club on your next visit to Henryetta.

Come play a round of golf, or grab a sandwich and adult beverage at the Clubhouse Grill. Hit 'em straight!

Meeting Called to Order:  By Kenny Tomlinson at 4:30 pm.  Members Present:  Kenny Tomlinson, Jimmy Cunningham, Beryl Davis, Donnie Smith, Billy Thompson, and Randy Massey.  Minutes: 

Motion by Beryl Davis and seconded by Billy Thompson to approve minutes of November 14, 2012 meeting Approved 5-0.  Financial Statement:  deferred to December meeting. 

Old Business:  None. 

New Business:  1)  January 2013 annual meeting is set for January 17, 2013 and invitations will be mailed on January 2.  2)  Motion by Beryl Davis and seconded by Donnie Smith to complete the renovation of the sign with course rulse and re-erect same.  Approved 5-0.  3)  Motion by Beryl Davis and seconded by Randy Massey to amend the By-laws pertaining to cart shed ownership by non-members to note that personal property not removed by previous owners will be disposed of by the Club if necessary.  That pursuant to the By-Laws and if necessary, the Club will sell sheds owned by non-members after 6 months of non-membership.  Any personal property remaining in the sheds at such time will be disposed of as the Club sees fit.  Such action could include destruction of any property the Club deems to be of insignificant value or sale of items of value.  Where possible, any proceeds of sales will go to the previous owners, along with proceeds of he sale of the shed.  The Club reserves the right to determine the market value of both the shed and any items of value therein.  Approved 6-0.  Meeting adjourned on Motion by Billy Thompson and seconded by Beryl Davis.   Approved 5-0.

The August regular Board meeting for 2014 was called to order at 4:30 pm by Chairman Beryl Davis. Members present were Chairman Davis, Jim Crockett, Larry Hester, and Gayle Machetta. Also present was Greens Campaign Chairman Donnie Smith. Bill Thompson was absent.

               Gayle presented the minutes for the previous meeting. On a motion by Jim, seconded by Larry, the minutes were then approved. Financials were presented and approved on a motion by Gayle and second by Jim. 

               Under Old Business, Greens Campaign Chairman Smith presented a report on the progress of the campaign. Balance in the greens account is $3,600 with all bills paid to date. The Glow-golf tournament raised a little over $750 and with donations in the jar on the counter, he was able to deposit $1,000 into the account to help with the one bill yet remaining from Eckroat and the loan of sand that is expected. 

                Donnie noted we are continuing our fund-raising efforts with the ladies steak nite dinners, the raffle of an assault rifle which was donated and the raffle of a round at Southern Hills in addition to the upcoming Glover Invitational tournament. 

               Greens Chairman, Jimmy Cunningham was unable to attend the meeting but had sent word through Beryl that the new greens would be open this coming Sunday, August 17. With consensus, the Board agreed to hold off publicity on the new greens opening until just before Labor Day weekend so that we might allow workers and existing members first chances to play on them. We also want to schedule the ribbon cutting with the Chamber for the latter part of that week to help with publicity. Gayle will coordinate with Kyle for the Clubhouse and the Chamber and press.

               Under new business, Gayle presented the information about the upcoming membership campaign with a proposed membership agreement and installment dues structure. There was much discussion including amending the agreement to reflect that it is a contract and collectible for unpaid amounts. Donnie also provided information about a company he has interviewed for potential contractual services to aid in collection of dues via bank AFT transactions. Beryl expressed some concern about this type of change being implemented without some input from members and suggested we table any action to allow each Board member to visit with members about this proposed change and if needed, a special meeting will be held to decide on the payment structure.

               Also under new business, Gayle presented an application packet to be submitted to the Henryetta Economic Development Authority for a $5,000 grant to replace the signage for the course, including the one located at Main St. and Lake Road and at Lake Road and Larch Road. On a motion by Gayle and second by Jim, the Board approved submission of the grant application with work to be coordinated through Billy Brown for construction if approved for the grant funds.

               There were no new member applications for consideration this month. There being further business, meeting adjourned at 5:25 pm.  

Respectfully submitted,

    Gayle Machetta, Board Secretary

The first regular Board meeting for 2013 was called to order at 4:35 pm by outgoing Chairman, Kenny Tomlinson.   Those members present included Chairman Tomlinson, Donnie Smith, Beryl Davis, Billy Thompson, and new members Jim Crockett, Larry Hester, and Gayle Machetta. Also present was CPA Ken Baldwin. Outgoing members Jimmy Cunningham and Randy Massey were not present.

The first item of business was to elect new officers. By acclamation, they are Chairman, Donnie Smith, Vice Chairman, Beryl Davis, Secretary Gayle Machetta.
       
Kenny presented the Minutes of the previous board meeting on behalf of Randy Massed, and they were approved on a motion by Donnie Smith, seconded by Billy Thompson. Discussion of the financial report was moved to the latter part of the agenda. Kenny excused himself from the meeting at this point, and new Chairman Donnie Smith presided from this point forward.

Under old business, Donnie Smith presented an update on cart shed occupancy with sheds belonging to Colbert, Powell, Key, Muehlhausen, and Jennings still occupied by parties who are not members. On a motion by Billy Thompson, seconded by Gayle Machetta, a letter will be mailed to each owner requesting they clean out the sheds and allow the Club to sell them with proceeds to be sent to the prior owner upon liquidation. In the case of dual occupancy sheds, the existing occupant will have first right of refusal on the sale. The motion carried, and Donnie Smith will mail the letters.

Also under old business, Beryl reported the Rules of the Club have been posted on a new sign which will go up by the first tee box as soon as weather permits.

CPA Ken Baldwin presented the year-end financial report on the status of the Club. He updated the status on assessments paid during fall, 2013. There were 69 existing members subject to the assessment, and 54 members paid their bill, with 15 members electing not to pay the assessment. It is expected those 15 members will not be renewing membership, leaving the basis for this year at 54. There were 14 new members who paid during 2012 for their 2013 fees, and that $9,100 was set aside in savings to be spent in 2013.

Ken indicated that the current expenses, which have been reduced about as much as possible and still maintain the course would be covered with existing income through about 2/3 of the year. He strongly encouraged the board to consider increases in revenues in order to prevent a reoccurrence of last year’s need for assessment to complete the year. Without replacing the Greenskeeper and using strictly volunteer help for maintenance mowing/watering, we are still about $10,000 short for the year using current projections. Ken will work up a budget for the board to consider.

Also discussed was the possibility of requesting assistance from HEDA through the City for economic development purposes. Donnie will check with the City Manager and Chamber to see what help might be available. The members of the Board all agreed the course has been in great shape with the recovery of the greens and it is a viable attraction to assist with economic development. Our Club website is up and provides link to the City and Chamber, and Gayle Machetta will work with Bruce Jones to maintain the site as needed.

Additional new business included the approval of a new member, Billy Martin from Okmulgee on a motion by Jim Crockett with second by Larry Hester. A list of previous members from the last several years who are not current members was circulated and the board members were requested to contact any of those people they might know to encourage them to re-join the Club. Donnie noted that our previous attempts at advertising in the newspapers in both Henryetta and Okmulgee failed to produce new members, despite the actions in 2012 at the Okmulgee course with change in ownership to the Creek Nation. Word of mouth seems to provide the best results, and the board will consider any other opportunities throughout the year to increase our membership base.

With no further business, Beryl Davis moved for adjournment, with a second by Billy Thompson, motion carried, and the meeting was adjourned at 5:45 pm.

                                                                                Gayle Machetta - Board Secretary, Appr'd 2/13/13

Henryetta Golf Club, Inc.

Board Meeting Minutes – November 12, 2014

               The November regular Board meeting for 2014 was called to order at 4:30 pm by Chairman Beryl Davis. Members present were Jim Crockett, Gayle Machetta and Bill Thompson by phone, acknowledging that a quorum was complete. Also present was Greens Campaign Chairman Donnie Smith. Larry Hester was absent.

               Gayle presented the minutes for the previous meeting. On a motion by Jim, seconded by Gayle, the minutes were then approved. On a motion by Gayle, seconded by Jim, the business conducted at the October meeting was ratified due to a previous lack of quorum with all voting in favor. Financials were presented and approved on a motion by Gayle and second by Jim. Gayle did note that we transferred money from savings to checking to pay expenses for the month now that fees are down with the shorter days and colder weather.

               As a report on membership, new application was presented for Rusty Gray. On a motion by Jim and second by Gayle, the application was approved and will be forwarded to the accountant’s office for inclusion in the permanent record.

               Under Old Business, Greens Campaign Chairman Smith presented a report on the progress of the campaign. There was considerable discussion over the purchase of greens tarps from the Trails as being ok for the emergent use this week, but they will not be a permanent use solution due to manpower needed to apply the tarps, staples needed to secure them, and they are in pieces and not enough of them to cover all the greens. Greens Chairman, Jimmy Cunningham has plans to visit two courses in Tulsa tomorrow that have custom greens covers that are manufactured in Ft. Smith, AR, to see how they are made and applied and see if they will meet our needs. He will obtain a cost estimate and work through Donnie to obtain suitable covers using our Greens Campaign fund and the line of credit if needed.

               Under Old Business, Gayle reported the note on the equipment is maturing and will need to have a principal reduction as well as an interest payment totaling about $1900 Beryl and Gayle will sign the extension with the bank and arrange for payment through Melissa Williams.

               As a matter of New Business, there was discussion about the need for a full-time Greenskeeper during the winter months, especially given the financial position of the club and the lack of mowing work for the next few months. On a motion by Gayle, seconded by Jim and approved by the Board, it was decided to terminate employment of Lynn effective with end of November. Beryl or Jim will visit with Lynn about his termination and final dates to work.

               There being further business, meeting adjourned at 5:35 pm.  

Respectfully submitted,

Gayle Machetta, Board Secretary

   
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